How to Use Web Conferencing for Your Business

Enhance collaboration and teamwork at your business through web conferencing. Scalable and affordable for your team, cloud-based video conferencing can help you communicate effectively, provide valuable education and training, and manage your time and expenses.

Schedule a Meeting

Schedule a meeting date and time and invite attendees via email, directly from the scheduling screen of your web conferencing solution. When attendees receive and accept the email invitation, the meeting is added to their calendar. At the time of the meeting, attendees click on the link in their invitation email or from their calendar events to join the meeting.

Invite participants directly from the meeting window by selecting the Invite button. Email your invitation, or copy and paste the link in a chat or instant message; participants can then click the link to be instantly joined into the meeting.

Host a Meeting

During the meeting, use phone, voice chat, or instant message to communicate with participants. Click the Manage Participants icon to view active meeting participants, rename a participant, make a participant a host or co-host, mute one or all participants, or lock the meeting to prevent other participants from joining.

Share your screen or a specific application to illustrate project progress and share ideas with your team. Use the Chat icon to start a group chat or an individual chat with any team member, or start a chat from the Participants window. To record the meeting, click the Record icon—one-click recording creates a permanent archive of your discussion for attendees to review post meeting, or to be used for future education and training.

Join a Meeting

Join a meeting from your computer, phone, tablet, or dial-in by telephone. Audio and video control gives you the option to connect with your device microphone or headset, and the flexibility to join with or without video. During the meeting, easily mute your microphone or hide your video at any time.

Post Meeting

After the meeting, follow up with attendees by email. Include a call-to-action, a link to the meeting recording, links to helpful resources, or a list of any next steps.

Interested in web conferencing for your business? Learn more about remote collaboration made easy with Utility Telecom’s Accession Meeting.